Green Spend Reporting Process for UC Suppliers - 2025

This training provides guidance to suppliers on submitting green spend data for the FY2025 Sustainability Annual Report to UCOP Systemwide & UC Campuses.

This year's process includes two submissions. Systemwide Procurement first reviews Data Set 1 before it accepts Data Set 2. 

Submissions:

1. Data Set 1 covering six months from July 2024 to December 2024
2. Data Set 2 covering the subsequent six months from January 2025 to June 2025

The training provides a clear understanding of the use of Excel Templates and highlights Critical Data. The timelines and data templates are conveniently located farther down the page. It's important to note that campus-level data is led by an 'Assigned Campus,' a designation irrelevant to suppliers with a Systemwide Contract.

Watch the Supplier Training

Download the Presentation Deck

Critical Data Item Checklist

Template fields to be populated by supplier (if available):

• Campus Name (NO UC Health or Med Center)
• 1st Level – Product Category
• 2nd Level – Product Category
• 3rd Level – Product Category
• 4th Level – Product Category
• UNSPSC Code (8 digit)
• Manufacturer
• MFG Part Number
• Invoice Paid Date (must be a date field)
• Line-Item Description
• Qty.
• Unit Price
• Extended Price
• Supplier Name
• Recognized Certifications (per each reporting category)

Additional check:

Is the supplier submitting sales data for all UC campuses that business has been conducted with during the reporting period?

Critical Dates

• Feb. 26 - Category Manager Training
• March 5 - Supplier Training
• Friday Open Office Hours via Zoom on March 7, 14, 21, and 28 from 1-2 pm Pacific
• April 4 - Deadline for Data Set 1 Submission (spend data from July - December 2024)
• July 18 - Deadline for Data Set 2 Submission (spend data from January - June 2025)

UC Point of Contact for Suppliers