UC Policies & Legal Documents
New UC Terms and Conditions
The most recent Terms and Conditions of Purchase have been updated.
Policy Resources and Guidance
Supplier Resources
Review these documents to understand UC legal requirements for suppliers.
Staff Resources
T&Cs, templates for agreements and appendixes, forms for capturing UC, State, and/or Federally required information, and tools to help you use all of the above
These documents and policies apply to every UC location.
UC Terms and Conditions
UC Terms & Conditions
Terms and Conditions for working with the UC
Supplier Code of Conduct - University of California
This Supplier Code of Conduct reflects UC's ongoing efforts to enhance access and inclusion, as well as to foster a community that supports lifelong learning and growth for all its members. UC expects every member of the UC community, including all our Suppliers, to join us in our shared pursuit of these principles.
Info Security
Appendix - Data Security (DS)
Appendix to use with Purchase Agreement when supplier will have access to UC data
Appendix - BAA
Form for suppliers to sign if they are UC Business Associates
Appendix - GDPR (EEA and UK)
Appendix to use when supplier will have access to personal data (General Data Protection Regulation) within the European Economic Area
UC Policy
BFB BUS-43 Purchases of Goods & Services
Presidential policy for Procurement and Supply Chain Management at UC
Business & Finance Policies
General business operations of the university, including accounting and payroll, finance, internal controls, auxiliary operations, housing programs, banking, and risk services.
BFB BUS-63 Insurance Requirements and Certificates of Insurance
The required insurance provisions to be included in contracts between Contractors/External Users and the University
BFB G-39 Conflict of Interest Compendium of Policies
Conflict of Interest (COI) Policy & compendium of Specialized University Policies, Guidelines & Regulations Related to COI
G-28 Travel Regulations
Staff and academic employees of the University, also non-employees, including students, visiting scholars, prospective employees, and independent contractors.
Export Control Compliance
Export Control Infographic
Easy-to-follow 3-step process Export Control Infographic. It contains information on current regulations and a streamlined process.
Federal Funds
Appendix – Federal Government Contracts (Non-Commercial)
Appendix containing a list of Federal regulations that apply when using Federal funds to purchase non-commercial goods or services