Each UC location is responsible for meeting Covered Services requirements. This guidance reinforces the University’s obligation to adhere to Contracting Out requirements. It applies to all purchases, regardless of purchase method, including low dollar purchases using any of these methods:
Purchase Orders
P-Cards
Travel & Expense (T&E)
Covered Services Requirements:
All departments are required to use University employees for covered services unless there is an approved exception request based upon allowable rationale, regardless of purchase value and purchase method.
Exceptions to the Covered Services policy must be pre-approved by your UC location’s Labor Employee Relations team (LER) through a formal exception request process, regardless of payment method.
Covered Services include, but are not necessarily limited to, these services: cleaning, custodial, janitorial, or housekeeping services; food services; laundry services; groundskeeping; building maintenance (excluding skilled crafts); transportation and parking services; security services; billing and coding services; sterile processing; hospital or nursing assistant services; and medical imaging or other medical technician services. Consult with your location’s LER team to confirm which covered service applies.
Review and Reporting:
- A Reporting process for PO, P-Card and Travel & Expense Card data is being developed and will be shared with locations soon.
- Systemwide Procurement (SWP) and the Workforce Commitment Office (WCO) will analyze the data to identify areas of potential vulnerability or noncompliance to help target needed training.
- SWP will inform Chief Procurement Officers of review findings at their locations to focus education efforts on high-risk categories.
Thank you for ensuring compliance with UC’s Covered Services policy. For questions or more information, please contact your UC location’s Covered Services leads.