The updated T&Cs have been released, effective July 1, 2024. The T&Cs have been updated to ensure that UC's policies are clear, relevant, and legally sound. This fosters trust and consistency in contracting and minimizes risk. UC has updated the Terms & Conditions for several key reasons:
- To remain compliant with new laws and regulations
- Address new purchasing models, conditions, products and services
- Reflect changes in the technology landscape, including privacy and security
- Clarify or simplify existing terms for greater understanding
- Refine or add detail to terms that have caused issues or confusion.
Where Can I Find Them?
UC Terms & Conditions
What was the Process?
This revision was a long-term process that involved gathering input from and consulting with several experts and stakeholders including the Procurement Policy and Legal Documents Team (PPLDT); the Procurement Leadership Council (PLC); UC Legal; the Cyber Risk team; the Chief Information Officer; Chief Health Data Officer; Ethics, Compliance and Audit Services, and more.
What's Changed?
This process resulted in a complete overhaul and re-ordering of many of the Articles contained in the T&Cs. Below is a T&Cs Article Numbering Map that outlines the changes made and where to find those topics in the new T&Cs:
| Article Name | Old Article No. | New Article No. |
|---|---|---|
| General | 1 | Intro |
| Term and Termination | 2A-D | 1.1-1.5 |
| Conflict of Terms, Appendix DS, BAA, GDPR | 2E | 1.6 |
| Pricing, Invoicing Method, and Settlement Method & Terms | 3 | 2.1-2.2 |
| Inspection | 4 | 3 |
| Assigned Personnel; Character of Services | 5 | 18.2, 18.3 |
| Warranties; Failure to Comply is Breach | 6 | 11 |
| General Warranties | 6A | 11.1-11.3 |
| Permits & Licenses | 6A | 11.2 |
| Water and Air Pollution | 6C | 11.5 |
| Web Accessibility Requirements | 6D | 11.6(b) |
| General Accessibility Requirements | 6E | 11.6 |
| Warranty of Quiet Enjoyment | 6F | 4.1 |
| CANRA | 6G | 11.7 |
| Debarment, Suspension, US Government Party Lists | 6H | 11.8 |
| US Trademark Licensing | 6I | 6 |
| Outsourcing | 6J | 11.13 |
| Covered Telecommunications Equipment | 6K | 11.10 |
| Intellectual Property, Copyright, Patents, and Data Rights | 7 | 4 |
| Indemnity and Liability | 8 | 9 |
| Insurance | 9 | 10 |
| Use of UC Name and Trademarks | 10 | 6 |
| Federal Funds | 11 | 8 |
| Equal Opportunity Affirmative Action | 12 | 11.9 |
| Liens | 13 | 2.3 |
| Premises Where Services are Provided | 14 | 12 |
| Liability for UC-Furnished Property | 15 | 5 |
| Cooperation | 16 | 11.11 |
| Additional Terms Applicable to Furnishing of Goods | 17 | 13 |
| Conflict of Interest | 18 | 11.12 |
| Audit Requirements | 19 | 14 |
| Prohibition on Unauthorized Use/Disclosure of Institutional Information | 20 | 7 |
| UC Whistleblower Policy | 21 | 18.8 |
| Sustainable Procurement Guidelines | 22 | 15 |
| Patient Protection and Affordable Care Act (PPACA) Employer Shared Responsibility | 23 | 22 |
| Prevailing Wages | 24 | 23 |
| Fair Wage/Fair Work | 25 | 24 |
| Medical Devices | 26 | 16.7 |
| Force Majeure | 27 | 19 |
| Assignment and Subcontracting | 28 | 18.4 |
Questions?
Please contact Frederick Roots | Associate Director of Policy & Compliance | Systemwide Procurement