UC Procurement RFP Process Overview

All UC RFPs are subject to Public Contract Code Section 10570.8:

  • Each RFP must be a transparent, open, equitable, unbiased process with clearly communicated selection criteria.  
  • RFPs must be made public and open to all bidders, except in rare cases involving highly sensitive information.  
     

RFP Evaluation Committee 

The committee participates in RFP development, reviews and scores the responses, conducts reference checks (if applicable), and attends finalist presentations and key supplier decision meetings.

The RFP Process 

RFP Development

  • Define RFP Goals and Objectives.
  • Develop RFP SOW, requirements, and bidder questionnaire.
  • Confirm evaluation criteria and scorecard weighting.

Evaluation Process

  • Round 1:  Evaluate bidder written responses.
  • Review scorecard results to determine finalists for Round 2 based on Best Value.
  • Round 2:  Complete Finalist presentations (includes common script, and open Q&A).

Supplier Selection and Negotiation

  • Review final scorecards. 
    • Written Response 
    • Presentations
    • Financial 
  • Select apparent awardee(s)
  • Confirm Implementation Plan
  • Execute Contract

Implementation & Ongoing Supplier Relationship Management (SRM)

  • Ensure delivery according to the Implementation Plan and the Contract.
  • Identify and deliver sources of additional value throughout the duration of the contract.


 

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