We have updated our approach to managing and referencing UC Terms & Conditions. To avoid confusion over version history and eliminate broken document links, please link all contracts and POs directly to the main UC Procurement Portal policy page.
https://procurement.ucop.edu/resources/p-policies#supplier-documents
The Low Value Purchases and Retail Transactions - Standard Practices Guidance is updated with new guidance for how to use the UC Standard Terms & Conditions and the archive.
Contracts and Purchase Orders must either,
- Include the materially modified UC Terms and Conditions as an addendum or
- Have an addendum or attachment of the negotiated UC Terms and Conditions or
- Link to the public-facing UC Terms and Conditions and indicate the month and year of the applicable version of the UC Terms and Conditions for the supplier contract or
- Indicate that the latest UC Terms and Conditions in effect at the time of contract execution shall apply or
- Use electronic software that has functionality to capture and store the material modifications and version history
Linking to the main policy page, not the T&C document itself, is recommended because:
- It is visible and accessible to the general public and UC staff
- It avoids broken links when the Terms & Conditions are updated
- It avoids confusion about the most current version of the Terms & Conditions.
Review the latest Low Value Purchases and Retail Transactions - Standard Practices Guidance and check out the T&C Archive today.
