Several key UC Delegation (DA) policies have been updated over the past year to enhance operational clarity, efficiency, and compliance across the system. Additionally, we updated the UC Terms & Conditions (T&Cs), which serves as the governing document for all UC supplier agreements, ensuring legal protection and compliance across procurement activities.
These updates include:
DA 1058: Streamlining Contract Execution
The scope of DA 1058, which empowers the UC President to execute contracts, was refined to remove outdated references and improve clarity. Legal consultation responsibilities were also shifted to individual campuses, streamlining contract processes and enabling faster, localized decision-making.
DA 0777: Enhancing Procurement Flexibility
DA 0777, which addresses Employee-Vendor Relationship exceptions, saw updated terminology and a re-delegation of approval authority to trained campus staff. This change reduces reliance on UCOP, improving decision-making speed and adaptability.
DA 2100: Modernizing Procurement Approvals
DA 2100, governing the approval of purchase orders and contracts, was updated with modernized titles and re-delegated authority to Chief Procurement Officers and Librarians. This decentralization enhances procurement efficiency and aligns with updated policies.
UC Terms & Conditions: Overhauled for Clarity and Compliance
The Terms & Conditions underwent a comprehensive update, improving navigation and incorporating new legal, cybersecurity, and operational standards. (Watch the training video here - staff must be logged in to see it.)
This overhaul, effective July 1, 2024, included revising the structure of the articles and implementing a new numbering map to improve navigation and ease of use for stakeholders. Collaboration with and input from multiple stakeholders, including the Procurement Policy and Legal Documents Team (PPLDT), Procurement Leadership Council (PLC), UC Legal, Cyber Risk team, Chief Information Officer, Chief Health Data Officer, and Ethics, Compliance, and Audit Services, ensures enhanced compliance and minimized risk across supplier agreements.
These updates, along with a new centralized Policy Revision Intake Process to manage policy revision requests, contribute to a more agile, transparent, and efficient procurement environment at UC.